Office365 Backup with SEP CAPS (Lang_EN)


Thank you for joining us to see
SEP Cloud App Protection Service for Office 365 You will see how fast, easy and
secure backup for Office 365 is with SEP. Let’s take a look at what is backed up
with SEP SaaS Backup. SEP backs up all Office 365 app data at least once a day
including E-Mail, shared E-Mail, Calendars Tasks, SharePoint, OneDrive, Groups & Teams.
Everything runs on a Linux and Solaris high-security HA Cluster.
High availability Replication Technology keeps your data in at least
three locations. Important features include flexible scaling options and Intelligent
Snapshot Queue, which allows you to backup your data multiple times per day.
Our datacenters are spread across three locations worldwide. For our European
customers data is stored exclusively in our EU datacenter in Copenhagen,
for American customers in Washington DC and for our Australian and Asian customers in Sydney.
The Administration and Configuration of your Office 365 backup
takes place entirely online. After logging into the dashboard
you can create multiple connectors. Connectors give you the opportunity to assign
different policies and retention times for different AD groups or individual users.
For example when I go to settings, I can configure my connector and see
that all the users that I need to secure appear in the configuration.
In this scenario we have three users data configured for the backup.
We have Calendar, OneDrive, SharePoint, Context, Tasks, Public Folders, E-Mail and Groups & Teams
included in their backup. I can also assign retention times to an
AD group. For example I can say these users have a retention time of five years.
I have the ability to set different retention times for different users or
user groups using these connectors. So now that I know this is this user group
is configured correctly I click Save. I can easily create another connector,
this one I might call Retention2. This window tells us, that the user with whom
we connect to our Office 365 Account needs to have global admin permissions
so either use the initial global admin or create a new user with the same privileges.
I can again select my users in the next window. I can load groups as
you can see I only have the one group created or I can go add individual users
to create a group with different settings. I’ll randomly choose two colleagues here
and select that we only want to backup their Calendars,
SharePoint, Contacts, Tasks, Public Folders and E-Mail but not OneDrive, Groups & Teams.
I’ll select the data is only kept for one month. Now I want to save this
scenario so I hit save and enter my password to confirm. After that saves
you can see that now I now have three different connectors here. You can create
as many connectors here as needed so your organization can have custom settings
for different user groups. After the connector is completed the first
initial backup will start automatically. It is therefore not necessary to
schedule your backups or otherwise start manually. All backups are fully automated.
Next step: Users. I have the option to create different users with different
permissions for my organization. In the menu, go to users. I can create a user
with the following roles. Audit, Full Support, Standard Support, Limited Support
and SSO Admin. If I create a Full Support user they will have permission to:
View documents in Preview mode and to Download, Share,
Import, Overwrite and Rename files. If I create a user with Standard Support they
will only have permission to: Import Overwrite and Rename files. This last
field Expire time is a very handy feature. This gives me the option to define
how long a user is active in the system. I could create an audit account
which is automatically configured with one week validity. One week later this
users account will be closed automatically with no security gaps.
I’ll choose one week here and create the user. And done. The user is created! Before we
look at the restricted user rights, let’s look at some of the reports the
administrator can view. If we go to the menu, to job monitor, we can see that my
connector Retention2 is currently performing a backup and we have already
94% of the data transferred. You can see the rest of your backups here. You can
adjust date range to view more backups over several days or weeks, then hit refresh.
I can export this as a report by clicking this download button. I can also
limit the report to only view data from a specific connector by clicking on the
connector drop down menu. Let’s click on the first connector. As you can see data
is organized by Groups & Teams, SharePoint and users. So there are three
different approaches to backup and store your data. You can recover data from each section
as complete restore or single files or folders. If I go into the users section
I see the three users that were added. I click on a user and we see all
of this user data. Let’s go into OneDrive and see what it looks like.
We have: Documents, Style Library and Templates. Inside Documents we should have all of
the folders and files this user has in OneDrive. From here we have many options, we can
immediately create a restore job that will simply restore the file to the
users original OneDrive. If there are multiple versions of this file, I can
view different versions of this file here. I can also download this document
directly to my device. The preview feature when I hover over files is very
helpful, so I can quickly see what kind of file each one is. The Share button
allows you to share a file with a colleague or customer. I simply click
here on Share file, say how long do you want them to have access to the file,
create a password and now I can send them the link and password to download
the file. Now we’ll look at the view from an account with lower permission
settings than the admin account I have been using. After I log in, the home page
of the dashboard looks the same as it did in the admin account. I can see the
connectors here. Going into the first connector, I’m going to go to the page we
were just on inside one drive and then documents. Inside OneDrive I no longer
have the ability to preview files, like the admin could. For data restore options
I can only restore directly back the OneDrive directory of the current user.
The ability to share files is also no longer available. This account simply has
the ability to recover their own data back to its original location. Ok let’s
go back to the global admin account. Now that I’m logged back into the global
admin, let’s look at how Exchange works. I’ll go back to where we were, except
instead of OneDrive will click on Outlook. From here I can restore the
entire Inbox or I can download it as a PST file or I can share the inbox file.
Let’s see what sharing an inbox file looks like. I set the time constraints
for sharing, create a password, click share and copy the link. Going into the
shared file URL, I can download the Inbox. The level of granularity to recover
individual files, we looked at earlier in OneDrive, applies to emails and all other data.
Here in SharePoint I can restore entire sites or I can go into sites and
restore different document libraries or files. The last Feature I want to mention
is advanced search, here near at the top of this page.
This search delivers results from all connectors within seconds which makes
finding files very easy without having to click through to the file location as
we have been doing. Finally I would like to say a few words about licensing
options. There are two different license types: Office 365 complete and exchange
only licenses, that have different feature sets. Both are available with 1
year, 5 year and 10 year retention periods. Each user has a one terabyte
storage limit included. Thank you for watching our demo of
SEP SaaS Cloud to Cloud Backup Solution for Office 365. If you have any questions please get
in touch with us by visiting www.sepusa.com or using the contact info on the last slide of the video.

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